Accounts Payable Analyst II
Cleveland, OH Cleveland, OH Full-time Full-time $20 an hour $20 an hour PK Management, LLC, a leading property management company in the multi-housing industry, has an opening for a full-time Accounts Payable Analyst II.
We are seeking a self-motivated and a career-minded individual to join our team.
Professional and friendly work environment.
Great benefits including health, life, vacation and 401K.
Equal Opportunity Employer.
Summary Under general supervision of the Accounts Payable Supervisor, the Accounts Payable Analyst II process checks and credit card payments and controls expenses by verifying, and reconciling invoices.
Reconcile and analyze credit card statements.
Reviews and posts AP credit card journal entries.
Equal Employment Opportunity.
Qualifications/Requirements Education:
High School Diploma, Associates Degree or equivalent experience Work
Experience:
1-2 years of experience preferred, but not required.
Additional education may be substituted for experience.
Possess interpersonal skills for interacting with accountants, and vendors.
Good planning and organizational skills to balance and prioritize work.
Software:
RealPage Purchasing, One-Site Accounting, Notivus and WF CEO Licenses/Certifications:
No requirements Essential Responsibilities Due to the variation of the position, the Accounts Payable Analyst II may be responsible for any of the following
Responsibilities:
Portfolio consisting of 1,200 - 2,500 units Review all invoices for appropriate documentation and approval prior to payment Enter invoices when required Input and manage invoices and check requests that impact multiple properties Ensure each invoice is entered accurately; (past dues, late fees are researched/confirmed) Ensure that invoices are attached into the Purchasing and/or the OneSite Accounting Software.
Assist with vendor relations Select invoices for credit card and check payment process and prepare data for hold report Process and print checks Review checks for accuracy and signatures Mail checks to vendors Process credit card payments and transfers Review credit card payments for accuracy and electronically submit to vendor Run and review monthly AP Aging Reports Review and resolve outstanding invoices in purchasing Reconcile vendor statements, research and correct discrepancies Manage the eviction check requests Manage the UTR/PBE check requests Set up and manage recurring payments Reconcile credit cards accounts to bank statement Analyze credit card entries for discrepancies Review credit card journal entries from AP Analyst I and post to general ledgers Work with Financial Accountants I with cash entry discrepancies on credit card accounts Review and resolve credit card in transit payments using WF CEO and communicate to vendors Analyze AP system issues and improvements Review and reverse UTR's & security deposit refunds over 45 days old Review and reverse or reissue stale dated checks over 60 days old Manage CASS workflow Record and track lien waiver payments Manage Notivus vendor integration and inquires Manage Wells Fargo credit card alerts and limits Assist properties with new hire training Assist properties with purchase order inquires Provides assistance to accounting, property managers and operations staff; responds to accounts payable questions/concerns to meet business needs.
Maintain files and documentation thoroughly and accurately, in accordance with company policy Assist in the preparation of replacement, immediate needs, and re-stabilization reserve requests.
Assist in completion the annual 1099 / 1096 reporting requirements Assist with other projects as needed Skills and Abilities Administrative Skills - general office duties, writing letters, answering phones, filing, preparing reports, interpreting policies and procedures.
Analytical Skills - ability to interpret financial data, extrapolating useful information and devising plans of action.
Communication/Language Skills - ability to effectively communicate (written and oral) with outside agencies and manage large volumes of correspondence; ability to interpret HUD manuals.
Computer Skills - Excel a must, Word, Internet, PowerPoint, and One-Site.
Coordinating Skills - ability to prioritize and schedule multiple projects simultaneously; ability to effectively organize records/files; ability to prioritize activities on a daily, weekly, and monthly basis.
Creative Skills - ability to implement creative solutions to projects and improvements in the Affordable Housing portfolio.
Leadership Skills - ability to act as a role model and team-builder; ability to understand and communicate the department and the company's goals and mission.
Mathematical Skills - ability to apply mathematical skills to HAP billing, Excess Income and certifications.
Other Skills - confidentiality, negotiation.
Working Conditions Work is typically performed in a normal office environment with moderate noise level.
#PK1 Job Type:
Full-time Pay:
$20.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday
Experience:
Accounting or Education in accounting:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
We are seeking a self-motivated and a career-minded individual to join our team.
Professional and friendly work environment.
Great benefits including health, life, vacation and 401K.
Equal Opportunity Employer.
Summary Under general supervision of the Accounts Payable Supervisor, the Accounts Payable Analyst II process checks and credit card payments and controls expenses by verifying, and reconciling invoices.
Reconcile and analyze credit card statements.
Reviews and posts AP credit card journal entries.
Equal Employment Opportunity.
Qualifications/Requirements Education:
High School Diploma, Associates Degree or equivalent experience Work
Experience:
1-2 years of experience preferred, but not required.
Additional education may be substituted for experience.
Possess interpersonal skills for interacting with accountants, and vendors.
Good planning and organizational skills to balance and prioritize work.
Software:
RealPage Purchasing, One-Site Accounting, Notivus and WF CEO Licenses/Certifications:
No requirements Essential Responsibilities Due to the variation of the position, the Accounts Payable Analyst II may be responsible for any of the following
Responsibilities:
Portfolio consisting of 1,200 - 2,500 units Review all invoices for appropriate documentation and approval prior to payment Enter invoices when required Input and manage invoices and check requests that impact multiple properties Ensure each invoice is entered accurately; (past dues, late fees are researched/confirmed) Ensure that invoices are attached into the Purchasing and/or the OneSite Accounting Software.
Assist with vendor relations Select invoices for credit card and check payment process and prepare data for hold report Process and print checks Review checks for accuracy and signatures Mail checks to vendors Process credit card payments and transfers Review credit card payments for accuracy and electronically submit to vendor Run and review monthly AP Aging Reports Review and resolve outstanding invoices in purchasing Reconcile vendor statements, research and correct discrepancies Manage the eviction check requests Manage the UTR/PBE check requests Set up and manage recurring payments Reconcile credit cards accounts to bank statement Analyze credit card entries for discrepancies Review credit card journal entries from AP Analyst I and post to general ledgers Work with Financial Accountants I with cash entry discrepancies on credit card accounts Review and resolve credit card in transit payments using WF CEO and communicate to vendors Analyze AP system issues and improvements Review and reverse UTR's & security deposit refunds over 45 days old Review and reverse or reissue stale dated checks over 60 days old Manage CASS workflow Record and track lien waiver payments Manage Notivus vendor integration and inquires Manage Wells Fargo credit card alerts and limits Assist properties with new hire training Assist properties with purchase order inquires Provides assistance to accounting, property managers and operations staff; responds to accounts payable questions/concerns to meet business needs.
Maintain files and documentation thoroughly and accurately, in accordance with company policy Assist in the preparation of replacement, immediate needs, and re-stabilization reserve requests.
Assist in completion the annual 1099 / 1096 reporting requirements Assist with other projects as needed Skills and Abilities Administrative Skills - general office duties, writing letters, answering phones, filing, preparing reports, interpreting policies and procedures.
Analytical Skills - ability to interpret financial data, extrapolating useful information and devising plans of action.
Communication/Language Skills - ability to effectively communicate (written and oral) with outside agencies and manage large volumes of correspondence; ability to interpret HUD manuals.
Computer Skills - Excel a must, Word, Internet, PowerPoint, and One-Site.
Coordinating Skills - ability to prioritize and schedule multiple projects simultaneously; ability to effectively organize records/files; ability to prioritize activities on a daily, weekly, and monthly basis.
Creative Skills - ability to implement creative solutions to projects and improvements in the Affordable Housing portfolio.
Leadership Skills - ability to act as a role model and team-builder; ability to understand and communicate the department and the company's goals and mission.
Mathematical Skills - ability to apply mathematical skills to HAP billing, Excess Income and certifications.
Other Skills - confidentiality, negotiation.
Working Conditions Work is typically performed in a normal office environment with moderate noise level.
#PK1 Job Type:
Full-time Pay:
$20.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday
Experience:
Accounting or Education in accounting:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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