Secretary (OA)
Performing secretarial duties, such as screening calls and visitors, scheduling appointments and meetings, making referrals and communicating information appropriately. Answering questions regarding internal processes, scheduling, staffing, payroll, recruitment, Professional Standards Boards (PSB), proficiencies, and reports. Serving as service timekeeper for three to eight Time and Leave (T&L) units by posting time and attendance daily. Ensuring appropriate leave requests are entered for sick, annual and military leave and overtime and compensable time. Meeting with the chief regularly to review weekly calendar, suspense actions and outstanding issues. Creating and managing suspense files to address disciplinary and union actions with strict time lines. Preparing documents for meetings such as Power Points presentations, graphs, spreadsheets, and meeting agendas. Processing incoming and outgoing material such as mail, reports, counseling notices, work orders, travel requests, Standard Form 52s, proficiencies, leave and clearance forms. Work Schedule:
Monday through Friday, 7:
30 a.m. to 4:
00 p.m. Compressed/Flexible:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
43904-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not Required In order to qualify for this position, you must meet the following requirements within 15 calendar days of the closing date listed on the announcement:
Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit:
https:
//www.opm.gov/policy-data-oversight/hiring-authorities/competitive-hiring/. All Title 38 Veterans Canteen Service (VCS) employees must have served in their Excepted Service position for at least 90 days in order to be eligible for a position within the Competitive Service. Applicants who were previously selected under a Competitive Delegating Examining Unit (DEU) announcement must have served in their position for at least 90 days prior to being eligible for other positions within the Competitive Service. In addition to the qualification above you must also have:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
using a computer or word processor to create, edit, print, retrieve, or manipulate files, making or receiving telephone calls, reviewing content of letters or other documents for completeness, correctness or consistency, maintaining and processing payroll, including time sheets and attendance records, maintaining own or others' calendar or schedules, responding orally to inquiries or requests for information, responding to requests or complaints, and processing incoming forms, records, or other documents. You will be rated on the following Competencies for this position:
Planning and Evaluating Computer Skills Written Communication Oral Communication Organizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Some work is accomplished at a desk in office surroundings, but must have the ability to climb stairs and carry small packages up to 20 lbs. Walking, standing, bending, and carrying of light items like papers or books are frequent. Frequent trips are made throughout the Medical Center to the various wards/clinics and administrative offices to interact with supervisors, nurse managers, etc.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday through Friday, 7:
30 a.m. to 4:
00 p.m. Compressed/Flexible:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
43904-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not Required In order to qualify for this position, you must meet the following requirements within 15 calendar days of the closing date listed on the announcement:
Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit:
https:
//www.opm.gov/policy-data-oversight/hiring-authorities/competitive-hiring/. All Title 38 Veterans Canteen Service (VCS) employees must have served in their Excepted Service position for at least 90 days in order to be eligible for a position within the Competitive Service. Applicants who were previously selected under a Competitive Delegating Examining Unit (DEU) announcement must have served in their position for at least 90 days prior to being eligible for other positions within the Competitive Service. In addition to the qualification above you must also have:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
using a computer or word processor to create, edit, print, retrieve, or manipulate files, making or receiving telephone calls, reviewing content of letters or other documents for completeness, correctness or consistency, maintaining and processing payroll, including time sheets and attendance records, maintaining own or others' calendar or schedules, responding orally to inquiries or requests for information, responding to requests or complaints, and processing incoming forms, records, or other documents. You will be rated on the following Competencies for this position:
Planning and Evaluating Computer Skills Written Communication Oral Communication Organizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Some work is accomplished at a desk in office surroundings, but must have the ability to climb stairs and carry small packages up to 20 lbs. Walking, standing, bending, and carrying of light items like papers or books are frequent. Frequent trips are made throughout the Medical Center to the various wards/clinics and administrative offices to interact with supervisors, nurse managers, etc.
- Department:
0318 Secretary - Salary Range:
$40,556 to $52,723 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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