Program Specialist (Controlled Substance Coordinator)
Duties include, but may not be limited to the following:
Ensure an adequate number of Controlled Substance Inspectors (CSI) are available to complete the required inventories and inspections in each area that stores controlled substance. Maintain and revise the Controlled Substances Program as needed. Provide and ensure CSI complete all training requirements. Provide oversight for inspector performance and incentives. Alert the Director and Executive Team regarding any issues/abuse in a timely manner. Participate in inspections, clarify missed inspections and reviews inspection reports for accuracy and completion as required. Ensure timely and appropriate functioning of the inspection program. Ensure consolidated reports for all monthly inspections, including inspection reports with summaries detailing discrepancies and corrective actions taken/recommended are maintained centrally in the Controlled Substance Coordinator's files for ready availability. Audit profile overrides daily. Train the CSI's. Provide a monthly summary of findings (including discrepancies) to the Medical Center Director and Executive Leadership Board. Perform other related duties as required. Work Schedule:
Monday - Friday, 8:
00 am - 4:
30 pm Recruitment & Relocation Incentives:
Not authorized. Financial Disclosure Report:
Not Required. This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration. The Selective Placement Factor for this position is:
Must possess demonstrated skill in investigation and auditing of Pyxis machines and controlled substance reports, demonstrated proficiency in written analysis of discrepancies reports, and investigating narcotic discrepancies that may result in criminal action. SPECIALIZED
Experience:
Applicants must possess at least one (1) year of specialized experience equivalent to the GS-9 level in the Federal service. This experience must have equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. Specialized experience includes:
Specialized experience includes:
ensuring completed inspection reports are received from inspectors in a timely manner with all discrepancies noted; participating in inspections and clarifying missed inspections; reviewing inspection reports for accuracy; providing annual refresher training for all Controlled Substance Inspectors (CSI); maintaining accurate and complete records that can be retrieved and interpreted easily by external/internal auditors; ensuring a quarterly report is provided to the director summarizing any identified discrepancies or problematic trends and potential areas for improvement; and maintaining the databases for discrepancies and their resolution. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE (TRANSCRIPT REQUIRED) - Applicants must possess a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. This education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. OR COMBINATION OF EDUCATION AND EXPERIENCE (TRANSCRIPT REQUIRED) - Combination of successfully completed graduate education and experience may be used to meet total qualification requirements. You will be rated on the following Competencies as part of the assessment questionnaire for this position:
Audit ReportingCompliance InspectionEducation and TrainingReading IMPORTANT:
A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Ensure an adequate number of Controlled Substance Inspectors (CSI) are available to complete the required inventories and inspections in each area that stores controlled substance. Maintain and revise the Controlled Substances Program as needed. Provide and ensure CSI complete all training requirements. Provide oversight for inspector performance and incentives. Alert the Director and Executive Team regarding any issues/abuse in a timely manner. Participate in inspections, clarify missed inspections and reviews inspection reports for accuracy and completion as required. Ensure timely and appropriate functioning of the inspection program. Ensure consolidated reports for all monthly inspections, including inspection reports with summaries detailing discrepancies and corrective actions taken/recommended are maintained centrally in the Controlled Substance Coordinator's files for ready availability. Audit profile overrides daily. Train the CSI's. Provide a monthly summary of findings (including discrepancies) to the Medical Center Director and Executive Leadership Board. Perform other related duties as required. Work Schedule:
Monday - Friday, 8:
00 am - 4:
30 pm Recruitment & Relocation Incentives:
Not authorized. Financial Disclosure Report:
Not Required. This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration. The Selective Placement Factor for this position is:
Must possess demonstrated skill in investigation and auditing of Pyxis machines and controlled substance reports, demonstrated proficiency in written analysis of discrepancies reports, and investigating narcotic discrepancies that may result in criminal action. SPECIALIZED
Experience:
Applicants must possess at least one (1) year of specialized experience equivalent to the GS-9 level in the Federal service. This experience must have equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. Specialized experience includes:
Specialized experience includes:
ensuring completed inspection reports are received from inspectors in a timely manner with all discrepancies noted; participating in inspections and clarifying missed inspections; reviewing inspection reports for accuracy; providing annual refresher training for all Controlled Substance Inspectors (CSI); maintaining accurate and complete records that can be retrieved and interpreted easily by external/internal auditors; ensuring a quarterly report is provided to the director summarizing any identified discrepancies or problematic trends and potential areas for improvement; and maintaining the databases for discrepancies and their resolution. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE (TRANSCRIPT REQUIRED) - Applicants must possess a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. This education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. OR COMBINATION OF EDUCATION AND EXPERIENCE (TRANSCRIPT REQUIRED) - Combination of successfully completed graduate education and experience may be used to meet total qualification requirements. You will be rated on the following Competencies as part of the assessment questionnaire for this position:
Audit ReportingCompliance InspectionEducation and TrainingReading IMPORTANT:
A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$66,697 to $86,705 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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